University/Board Secretary

1. The Board of Regents shall appoint a Secretary, who shall serve as such for both the Board of Regents and University.
2. The Secretary shall have the following duties and responsibilities:
a. Record and prepare the minutes or proceedings in meetings of the Board of Regents and such other meetings as may be presided over by the University President;
b. Submit minutes of all meetings to the University President and provide the same to the other University officials as may be required under existing policies or as directed by the University President;
c. Issue notices for all meetings called by the University President;
d. Assist the University President in the preparation of the consolidated annual report of the University;
e. Take custody of the University seal and affix it on diplomas, certificates, titles or degrees conferred by the University, as well as all documents on which such seal is required to be affixed;
f. File and maintain the university-wide records and documents;
g. Serve upon each member of the Board of Regents the appropriate notice of their meetings, together with the agenda and pertinent documents, at least one (1) week before the scheduled meeting;
h. Keep a full and accurate record of the Board proceedings;
i. Inform, through the University President, any and all parties involved in the implementation of decisions and resolutions of the Board of Regents and apprise them of actions taken thereon;
j. Furnish each Board of Regent a copy of the minutes of each meeting at the next meeting or sooner, as may be required by them;
k. Serve as Secretary of the University Administrative and Academic Councils;
l. Perform other duties and functions as the Board of Regents and the University President may assign.

Head of office


University/Board Secretary

email add: [email protected]

(054) 871 5531 to 33 local 158