Administration & Finance

UNIVERSITY RECORDS MANAGEMENT OFFICE

The University Records Management Office headed by the Records Officer who performs the following duties and responsibilities:

1. Formulate and implement policy guidelines on the maintenance, retrieval, and disposition of all original records and documents of the offices;
2. Review, edit and approve documents for accuracy and efficiency of claims;
3. Ensure that all documents are submitted to their designated departments before the required submission date expires;
4. Supervise staff members as they compile and submit the needed documentation using  certain forms;
5. Keep track of all records for any changes and modifications as checked by the management;
6. Keep legible, readily identifiable and retrievable records;
7. Examine reports/documents for validation purposes;
8. Establish a documented procedure to determine the control needed for record such as identification, storage, protection, retrieval, retention and dispositions;
9. Provide faculty members and non-teaching personnel with the necessary information in performing their task efficiently;
10. Promote harmonious relationship with other records management coordinators in other campuses; an
11. Perform other duties and functions as delegated by the University President.

Head of Office

MS. MA. VICTORIA O. CADAG
Administrative Officer V

Office Address

Records Management Office
2nd Floor Administration Building
Central Bicol State University of Agriculture
San Jose 4418 Camarines Sur Philippines

Contact details

records.pili@w3.cbsua.edu.ph
(054) 871-5531 to 5533 local 184