Records Management Office


The University Records Management Office headed by the Records Officer who performs the following duties and responsibilities:

  1. Formulate and implement policy guidelines on the maintenance, retrieval, and disposition of all original records and documents of the offices;
  2. Review, edit and approve documents for accuracy and efficiency of claims;
  3. Ensure that all documents are submitted to their designated departments before the required submission date expires;
  4. Supervise staff members as they compile and submit the needed documentation usingĀ  certain forms;
  5. Keep track of all records for any changes and modifications as checked by the management;
  6. Keep legible, readily identifiable and retrievable records;
  7. Examine reports/documents for validation purposes;
  8. Establish a documented procedure to determine the control needed for record such as identification, storage, protection, retrieval, retention and dispositions;
  9. Provide faculty members and non-teaching personnel with the necessary information in performing their task efficiently;
  10. Promote harmonious relationship with other records management coordinators in other campuses; an
  11. Perform other duties and functions as delegated by the University President.


Head of Office

Administrative Officer V

Office Address

Records Management Office
2nd Floor Administration Building
Central Bicol State University of Agriculture
San Jose 4418 Camarines Sur Philippines

Contact details

[email protected]
(054) 871-5531 to 5533 local 184